Welcome to the Office of the Registrar VA Enrollment Certification Form FAQ.
The form needs to be submitted each semester that an undergraduate student wants to use their VA education benefits.
The VA supports students who enroll in courses that are required for their approved program of study, and the enrollment certification process informs the VA that students are properly enrolled.
Who fills out this form?
Undergraduate students wishing to use their VA benefits.
PBU/Masters/PhD/Med/Law, or any student enrolled in a 500 level or above course must submit a different form found here: http://go.hawaii.edu/Wqx
Prior to filling out this form:
It is highly recommended that you meet with your academic advisor to discuss your registration before filling out this form.
TOP FAQs Q: Why is my course not In Program? What do I do if my course is not In Program? If a course is NO in In Program on this form, the Registrar’s Office will not certify your course. If the course is required, you must see an advisor to get an exception, and then submit the form 2 days later to clear any NO designations. If it is a NO for a community college class, please see below. Certification will be done based on what is showing on the form at the time of submission, and once submitted, the designation will not change on the submitted form. Q: Why aren't my community college courses showing as In Program?There is currently a glitch that we are trying to resolve. If you are certain that your community college courses are showing as In Plan in STAR, you may go ahead and submit this form. We will verify that designation in STAR. If STAR does not show it as In Plan, we will not certify the course. We are actively looking for a fix, and once implemented, the STAR designation should carry over onto this form. Q: Why is my course saying it's a Repeat?Any course taken previously in which you received a letter grade (even an F) will be designated as a Repeat. You must certify that the course is still required. Q: What's the difference between Residence and Distance credits?Residence = In Person courses. Distance = Online. The total of your Residence + Distance will be used to determine your full time status to calculate your Monthly Housing Allowance (if applicable). Example: 9 Residence + 3 Distance = 12, which is full time. |
FAQ:Q: If a student has added/dropped a course, which form do they submit?A: It depends on whether the New Enrollment form has already been processed (students will get an email once the form has been processed). If the New Enrollment form has already been processed, then the student submits an Add/Drop. If the New Enrollment form has not yet been processed, the student submits another New Enrollment Certification form. |
Semester & Year:
month it is.
FAQ:Q: When does certification become available for each semester?A: Fall: Mid-July; Spring: Mid-November; Summer: Mid-March |
FAQ: Q: If I update this info on this form, does it automatically update my UH information?A: No. If you want to update your UH information, you must do so via MyUH Services. |
Notice: If this section fails to appear it means you have not yet registered for the semester stated in section 2 (Semester & Year). Register for the semester and wait two days after registering before coming back to complete the form.
FAQ: Q: What should I do if my major is not correct?A: You must change your major and resubmit this form. Your advisor will have to override the course designations in the STAR system manually (all courses must be required for your declared major). Come back to this form 2 business days after the overrides in STAR have been applied by your advisor. Q: I changed my major, but how come it isn’t showing on the form?A: If you change your major after the deadline for the last day to add classes, it will be effective the following semester. A change made prior to the deadline will be reflected on this form 2 business days after the change has been made. Q: My change in major cannot be reflected now. What should I do?A: Your advisor will have to override the course designations in the STAR system manually (all courses must be required for your intended major). Please come back to this form 2 business days after the overrides in STAR have been applied by your advisor. Q: What if I am an undeclared student and I still do not know what I want to major in?A: Even if you still do not know what you would like to major in, the VA can only certify courses in eligible programs. We advise that you select a major that requires all of the courses you have registered for. You may change your major as you see fit within your time at UH. This way ensures that you will receive your VA education benefits. |
The display items will vary depending on the selected VA Chapter.
will be receiving.
they selected. Chapter 33 students will see the most, with 3 boxes.
Chapter 33 - Post 9/11 GI Bill Example
FAQ: Q: What is a non-UH scholarship?A: A non-UH scholarship is a scholarship not using UH/UH Foundation money and is typically awarded through an outside entity. Scholarships through your FAFSA/Financial Aid office/STAR are UH scholarships and do not need to be reported here. Q: What happens if I don’t list a scholarship here?A: If you receive a scholarship that we are unaware of we may have to recalculate your eligibility amounts, as the VA requires that we account for all tuition assistance. As a result, you may end up owing money back. |
This section lists your registration and identifies information necessary for the enrollment certification process.
This information takes time to update, and it is not up to the minute data. Any registration changes/advisor overrides will be reflected two business days after you make the change. If you are not seeing something reflected properly, please wait 2 days after the change and check back again.
FAQ:Q: Why is my course not In Program?/What do I do if my course is not In Program?If a course is NO in In Program, the Registrar’s Office will not certify your course. You must see an advisor to get the exception, and then submit the form 2 days later to clear any NO designations. If it is a NO for a community college class, please see below. Q: Why aren't my community college courses showing as In Program?There is currently a glitch that we are trying to resolve. If you are certain that your community college courses are showing as In Plan, you may go ahead and submit this form. We will verify that designation in STAR. If STAR does not show it as In Plan, we will not certify the course. We are actively looking for a fix, and once implemented, the STAR designation should carry over onto this form. Q: Why is my course saying it's a Repeat?Any course taken previously in which you received a letter grade (even an F) will be designated as a Repeat. You must certify that the course is still required. Q: What's the difference between Residence and Distance credits?Residence = In Person courses. Distance = Online. The total of your Residence + Distance will be used to determine your full time status to calculate your Monthly Housing Allowance (if applicable). Example: 9 Residence + 3 Distance = 12, which is full time. |
Total Number of potentially Eligible credit hours: number of credits the VA may certify
Total Number of potentially Not Eligible credit hours: credits will NOT be certified.
This section checks that you understand which classes you will be certified for, as some courses may show “YES” but are not covered by your VA benefits. Please double check that all the “YES” in program courses listed are required in your program.
If the course is wrongly reported as in program this may negatively impact your eligibility for VA benefits.
If a course that is not required in your degree program, but displays “YES” in the “In Program” column, fill in the following pop up section.
FAQ: Q: Is the course designation “In Program” 100% accurate?A: No, due to the large quantity of students there may be errors in the course designation. It is the student’s responsibility to know which classes you need to take for your program, and will be covered by the VA. Incorrect course designation may impact your VA benefit eligibility. Q: What happens if I fail to list courses not required for my degree/program?A: You may be required to pay back tuition costs and excess housing allowances. If it is later determined that the course is not required for your degree/program. |
This section will only show up if you have at least one course designated as “NO” in the “In Program” column.
Please choose one of the 3 options on resolving the issue:
If you are enrolled in any of these courses, you must answer the questions regarding whether you intend to commission in your respective branch of service.
If you are not intending to commission, the MSL/AS/NAVL course cannot be counted towards your enrollment certification.
FAQ: Q: How long will it take to process this form?A: Forms are processed in the order received, thus it depends on how many other forms we are currently working on. We aim to process your form within 4 weeks. Q: How do I know when my form is processed?A: You will receive an email to your hawaii.edu informing you if you were certified (and how many credits were certified), or if the form could not be processed, with any comments. Q: What happens if I made a mistake on the form, or if I changed my registration?A: You may submit a new form that will be processed in the order the new form is received. See the first step on what type of form to submit. Q: What if I submit multiple forms?A: The newest form will replace any existing form that is yet to be processed. The forms are processed in order they are received, so new forms will be processed with the new submission date (i.e. at the end of the list).
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Q: Why is my course not In Program? What do I do if my course is not In Program?
Q: Why aren't my community college courses showing as In Program?
Q: Why is my course saying it's a Repeat?
Q: What's the difference between Residence and Distance credits?
Q: What happens if I fail to list courses not required for my degree/program?